Privacy Policy
Last updated: 21 August, 2026
This Privacy Policy explains how IMA Tech academy, trading as IMA Tech Academy (“IMA Tech Academy,” “we,” “us,” or “our” ), collects, uses, discloses, and protects personal information when you visit imatechacademy.tech (the “Website”), submit an enquiry, subscribe to updates, communicate with us, or otherwise interact with our public online services.
The Website presents maritime-focused technology education, organisational training, tutor and contributor opportunities, and related information. Course registration, payment, learning delivery, learner accounts, and certificates may be provided through a separate platform, including imatechacademy.com. That platform may have its own privacy notice and terms. Please read the notice presented on the relevant platform before creating an account, enrolling, or paying for a course.
1. Who is responsible for your information
The data controller or responsible organisation for this Website is:
Legal name: IMA Tech academy – Trading name: IMA Tech Academy
Website: imatechacademy.tech/
Privacy email: learn@imatechacademy.tech
If your local law uses a different term, such as “responsible party,” “business,” or “organisation,” this entity is responsible for the relevant processing described in this Policy.
2. Information we collect
We collect information that you provide directly, information generated when you use the Website, and information received from service providers or other sources where permitted by law.
| Category | Examples | How it may be collected |
|---|---|---|
| Identity and contact information | Name, email address, organisation, job title, country, phone number | Enquiry forms, tutor/contributor forms, organisational requests, direct communications |
| Enquiry information | Your position, message, course interests, training requirements, proposed course or partnership details | Forms and correspondence |
| Subscription information | Email address, subscription status, preferences, unsubscribe record | Newsletter or updates subscription |
| Technical information | IP address, browser type, device type, operating system, approximate location, referring URL, timestamps, pages viewed, error logs | Server logs, security tools, cookies, and similar technologies |
| Usage and preference information | Website interactions, consent choices, language or display preferences | Cookies, analytics, and similar technologies where enabled |
| Public or submitted content | Testimonials, feedback, course suggestions, images, documents, or other material you choose to send | Forms, email, interviews, or other communications |
Please do not submit sensitive personal information through a general enquiry form unless we specifically request it and provide an appropriate secure method. Sensitive information may include health information, financial account details, government identification numbers, precise location data, or information about children.
3. How we use information
We may use personal information for the following purposes:
| Purpose | Examples of information used | Legal basis where required |
|---|---|---|
| Responding to enquiries | Name, email, message, organisation, position | Taking steps at your request before entering a contract; legitimate interests |
| Discussing courses or training | Contact details, interests, organisational requirements | Consent, pre-contract steps, or legitimate interests |
| Managing newsletter subscriptions | Email address, consent and unsubscribe records | Consent, where required |
| Operating and securing the Website | Technical information, logs, device information | Legitimate interests; legal obligations |
| Improving the Website and services | Usage, feedback, technical information | Consent for non-essential analytics where required; otherwise legitimate interests |
| Managing tutor, contributor, and partnership enquiries | Identity, contact, professional information, submitted materials | Consent, pre-contract steps, or legitimate interests |
| Complying with law and protecting rights | Relevant records and communications | Legal obligation; legitimate interests |
| Establishing, exercising, or defending legal claims | Relevant records and correspondence | Legitimate interests; legal obligations |
Where we rely on consent, you may withdraw it at any time. Withdrawal does not affect processing that occurred before withdrawal or processing that may continue on another lawful basis.
4. Forms and communications
When you submit an enquiry, we use the information to respond and manage the conversation. The Website may use WordPress and form-management services to collect and route submissions. We may share form information with service providers that host the Website, operate the forms, deliver email, prevent abuse, or provide related technical support.
If you subscribe to academy updates, we use your email address to send information about new courses, cohort enrolment, academy events, and maritime-technology learning opportunities. You can unsubscribe at any time using the link in the message or by contacting learn@imatechacademy.tech.
Submitting an enquiry or subscribing to updates does not automatically create a learner account or enrol you in a course. If you proceed to registration, payment, or course participation on another platform, additional data may be collected under that platform’s notice.
5. Cookies and similar technologies
The Website may use cookies, pixels, local storage, and similar technologies. Some are necessary for the Website, forms, security, or basic functionality. Others may support analytics, preferences, embedded media, or communications.
Where required by law, we will request consent before using non-essential cookies. You may also manage cookies through your browser settings and any consent-management tool displayed on the Website. Disabling certain cookies may affect functionality.
For details about the categories, purposes, providers, and retention periods of cookies used on the Website, see the Cookie Policy. Because cookies and embedded services can change, the Website operator should audit the live site before publication and update the Cookie Policy accordingly.
6. Third-party services and links
The Website may use or link to third-party services, including hosting providers, WordPress plugins, form providers, email or newsletter services, video or media platforms, analytics providers, security services, accreditation or partner websites, and the separate learning platform at imatechacademy.com.
Third parties may process information under their own privacy notices and may act as our processor, independent controller, or service provider depending on the arrangement. We do not control the privacy practices of external websites. Review their notices before submitting information or using their services.
The Website may embed or link to video content, including content hosted on platforms such as YouTube. Embedded media may set cookies or collect technical information according to the provider’s settings and policies, particularly when you play or interact with the content.
7. Sharing information
We may disclose personal information to the following categories of recipients where reasonably necessary and legally permitted:
| Recipient category | Why information may be shared |
|---|---|
| Website host and technical providers | Hosting, maintenance, security, backups, troubleshooting |
| Form, email, and newsletter providers | Receiving enquiries and sending requested updates |
| Analytics and consent-management providers | Measuring use and recording consent choices, where enabled |
| Professional advisers | Legal, accounting, insurance, audit, or compliance advice |
| Public authorities and regulators | Compliance with lawful requests or legal obligations |
| Corporate transaction parties | A merger, restructuring, investment, sale, or transfer of relevant assets |
| Academy affiliates or programme partners | Responding to a request or delivering a service, with appropriate safeguards |
We do not sell personal information for money.
8. International transfers
Our service providers or partners may process information in countries other than the country in which you live. Where required, we will use an appropriate legal transfer mechanism and safeguards, such as an adequacy decision, standard contractual clauses, contractual protections, or another mechanism recognised by applicable law.
9. Retention
We keep personal information only for as long as reasonably necessary for the purpose collected, to maintain business and legal records, resolve disputes, enforce agreements, prevent abuse, and comply with legal or regulatory obligations.
Indicative retention periods are:
| Record | Indicative period |
|---|---|
| General enquiries | 12 months |
| Newsletter subscription records | While subscribed and for 12 after unsubscribe to maintain suppression records |
| Tutor, contributor, or partnership enquiries | 6 months after the relationship or enquiry ends |
| Technical and security logs | 24 months |
| Consent records | For the period required to demonstrate consent and for 12 months afterward |
Actual retention periods should be confirmed with the Website operator’s records schedule and the contracts of each service provider.
10. Your rights
Depending on where you live and subject to legal exceptions, you may have the right to request access to personal information we hold about you; correction of inaccurate or incomplete information; deletion; restriction of processing; portability; objection to certain processing; withdrawal of consent; and information about automated decision-making or profiling.
You may also have the right to complain to the data-protection or privacy regulator in your country or region. For example, if you are in the European Economic Area or the United Kingdom, you may contact the relevant supervisory authority in the place where you live, work, or believe an infringement occurred.
To exercise a right, contact learn@imatechacademy.tech with enough information for us to identify your request. We may need to verify your identity before responding. We will respond within the period required by applicable law. If a request is denied or limited, we will explain the reason unless the law prevents us from doing so.
11. Children
The Website is intended for general audiences interested in maritime education and professional development. It is not directed at children under 13, and we do not knowingly collect personal information from children in violation of applicable law. If you believe a child has provided personal information, contact us at learn@imatechacademy.tech so that we can assess and delete it where appropriate.
12. Security
We use reasonable technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration, or disclosure. No internet transmission or storage system is completely secure, and we cannot guarantee absolute security.
If you believe that your information or an account has been compromised, contact us promptly at learn@imatechacademy.tech.
13. Data breaches
Where applicable law requires notification of a personal-data breach, we will follow the required assessment, notification, and remediation procedures.
14. Changes to this Privacy Policy
We may update this Policy when our services, technology, providers, or legal obligations change. We will post the updated Policy on this page and revise the “Last updated” date. Where required, we will provide additional notice or request renewed consent.
15. Contact us
For privacy questions, requests, or complaints, contact:
Legal name: IMA Tech academy
Website: imatechacademy.tech/
Privacy email: learn@imatechacademy.tech